MEETING ROOM BOOKINGS TERMS & CONDITIONS

At CoastLab we try to make our Terms  & Conditions as straight forward as possible. 
If you have any questions, please contact us via email hello@coastlab.co.nz

1. Bookings
Each booking you make will entitle you to the use of the selected meeting room for the selected time and attendees. Rooms can only be booked for full hours with a minimum of 1hour. If you book outside of our normal operating hours (8:30-5:00pm) an extra surcharge of $25 plus GST will occur.

Please only use the room for the time booked – we reserve the right to charge you for going overtime. If you use the room for less the booked time, you will still be invoiced for the original time slot booked. Use of our meeting rooms is limited to business meetings up to the capacity of the room and our consent is required for any other type of use.

When you have finished your meeting, please leave the room clean and tidy on your departure. We are entitled to charge you for any damage caused during your use of the room and for any cleaning charges over and above what would be normally expected having regard to the space and its use.

2. Payment Terms
Meeting Room bookings will be invoiced and can be paid via bank transfer or credit card (surcharges apply for credit card payments). Payment for the full invoice is required within 7 days of booking.

3. Cancellations/Rescheduling
Confirmed bookings rescheduled or cancelled at least 48 hours prior to the booking time will incur no cancellation fee.
Confirmed bookings cancelled within 48 hours of the booking will incur a 60% cancellation fee. 

4. Safety 
CoastLab staff are responsible for health and safety and CoastLab reserves the right to terminate your visit should any attendee fail to correct any aspect of poor or unacceptable behaviour. Should this happen, no monies will be refunded to you. 

5. Smoking 
Smoking is not permitted onsite at any time. If any attendee would like to smoke, including any e-cigarettes, they will need to vacate the building.

HOT DESK DAILY & CONCESSION PASS BOOKINGS TERMS & CONDITIONS

These Terms and Conditions describe your rights and obligations in connection with your receipt and use of the services provided by CoastLab in connection with your Hot Desk / Concession Pass. 

1. Cancellation/Rescheduling Policy
Please note that our cancellation policy is 12 hours (9pm the night before) in order to reschedule or cancel your booked desk.

2. Community Guidelines
By booking a hot desk at CoastLab, you agree to the CoastLab Community Guidelines.
Shall these be repeatedly violated, we reserve the right to cancel your booking or concession pass at any time with no refund.

3. Zoom Room / Zoom Pod access
Access to Zoom Room or Zoom pod are due to availability - first come first serve.     

4. Meeting Room Bookings
Meeting Room bookings can only be booked via a CL Staff members and will be invoiced at $35/hr incl. GST. The invoice is to be paid within 5 working days. 

5. Safety 
CoastLab staff are responsible for health and safety and CoastLab reserves the right to terminate your visit should any attendee fail to correct any aspect of poor or unacceptable behaviour. Should this happen, no monies will be refunded to you. 

6. Smoking 
Smoking is not permitted onsite at any time. If any attendee would like to smoke, including any e-cigarettes, they will need to vacate the building.